Opportunities for permanent roles in a range of business sectors

Office & HR Administrator

 

A diverse role in a rapidly growing company requiring a highly organised, detail orientated person with great communication skills and with experience in office administration and HR to help us focus on growing our team and provide support for the executive team.

The role will be based in Cambridge, UK.

Initially, we seek the candidate to support our recruitment plans and cover a range of responsibilities for both personnel and office administration.  

Responsibilities include, but are not limited to the following:

  • Help write job ads and promote them through different recruitment centres, recruitment agencies and universities. Be the first and single point of contact for recruitment.
  • Oversee the full recruitment process from screening candidates to role confirmation, contracts, visas, on-boarding, references, training and benefits management
  • Help write, distribute and implement policies and guidelines for staff
  • Maintain personnel data including information such as pay and salary changes, vacation, sick leave, flexible working arrangements, promotions, training and manage all relevant HR paperwork in soft and hard format as required.
  • Leavers: agree outstanding benefits, issue paperwork, exit interviews
  • Conduct staff surveys
  • Able to find and work with advisers on HR in different countries including legal
  • Be aware of legal requirements and changes effecting staff and policies and provide up to date advice to management
  • Act as the first point of contact for HR queries with the ability to resolve these queries (including liaising with relevant parties as appropriate)
  • Be a central contact point for staff as the immediate person to deal with personnel issues that arise
  • Manage all aspects of office/office-less management (i.e. including remote workers) including working with local office suppliers, as required.
  • Manage the office insurances
  • Negotiate supplier contracts
  • Organise staff socials
  • Maintain and collect bills (e.g. mobile phones, staff spending etc) and check expenses
  • Oversee travel and liaise with travel agency, including of complex travel arrangements
  • Manage office space procurement and general office running as needed.
  • Support management team and analysts as needed (appointment booking, meetings etc)
  • Assist with meeting planning with internal and external parties, including arrangements for offsite meetings, board and company meetings
  • Assist in issuing compliance notices

Personal Abilities and Experience:

  • Proven experience of strong organisational skills and some HR skills
  • Experience in recruitment and on-boarding is desirable
  • Excellent organizational skills with the ability to work simultaneously on multiple tasks
  • Excellent level of detail
  • Excellent interpersonal and communication skills.
  • Ability to work with complicated requirements on travel
  • Must be numerate
  • Must be proactive
  • Able to work under pressure with accuracy and focus
  • Good emotional intelligence with ability to use tact and diplomacy in dealings with others
  • High integrity and able to work with confidential and sensitive information
  • Enthusiastic team player who can actively contribute in a flexible and adaptable manner.
  • Ability to work to deadlines.
  • Ability to communicate professionally at all levels both verbally and in writing.
  • Competent with MS Excel, Word and PowerPoint

Location:

The position will be based in Cambridge. You will initially be working from home but then will be based in our Cambridge offices.