Marshall Fleet Solutions are currently looking for an Account Payable Assistant on a 9 month fixed term contract (FTC) to cover maternity leave.
Purpose of the position
The Accounts Payable Assistant supports the maintenance of the purchase ledger ensuring invoices and expenses are processed in a timely manner. This role incorporates processing purchase ledger invoices and expenses coming into the business, with the assistance of others within the accounts payable team.
Day to day duties are varied but will include timely payments of invoices to suppliers and expenses to employees, processing invoices, resolving account queries, and reconciling supplier accounts. The role will also help to support the finance function of the fleet management division.
This role reports to the Purchase Ledger Supervisor.
Accountability
Responsibilities:
Tasks or duties which must be performed well in the role in order to succeed. i.e. solution analysis, project management etc.
- The Accounts Payable Assistant has shared responsibility for the maintenance and accuracy of the purchase ledger.
Tasks:
- Controls and upkeeps the purchase ledger accounts
- Maintains accuracy of vendor details
- Maintains and controls various accounting schedules
- Maintains ongoing relationships with suppliers
- Monitors and maintains accounts payable inbox
- Processes all invoices received on a daily basis ensuring the information entered is accurate
- Passes and codes all authorised invoices on a daily basis
- Codes invoices for the general ledger
- Manages and controls the registered invoice volume on a daily basis
- Maintains the invoice register, and creates, distributes and monitors purchase ledger chase lists
- Initialises and follows up invoice queries with both internal and external suppliers
- Assists with the BACS payments to suppliers and to employees for expense payments
- Reconciles all supplier statements including fleet management division suppliers to the purchase ledger
- Assists with fleet management division finance administration
- Any other ad hoc duties appropriate to the role
Capability
Behavioural Competencies:
- Outstanding attention to detail with an ability to reconcile complex accounts
- Accurate, efficient, and organised with the ability to prioritise tasks as needed
- Ability to maintain strong relationships with external clients and internal colleagues
- Team player with ability to support others and contribute to creating an open and productive working environment
Technical Competencies:
- Intermediate knowledge of Excel and other MS Office packages
Education:
- Essential: 5 GCSE or equivalent grade C or above
Experience:
- Experience in a similar role would be an advantage but not essential
- Knowledge and experience of ERP systems