Global Meetings and Events Project Manager - Congress - 12 Month FTC

AstraZeneca operates in over 100 countries and its innovative medicines are used by millions of patients worldwide.

At AstraZeneca every one of our employees makes a difference to patient lives every day.  Our science lives beyond our labs – our global perspective means we use talent and expertise from all over the world to make our medicines a success.  A new and exciting Global Meetings and Events (GME) team was created 2 years ago within the Global Business Services (GBS) organization. This team is responsible for implementing and executing a global Strategic Meetings Management Program (SMMP) across Commercial, Enabling Units and R&D globally across the enterprise.

The GME ‘Global Meetings and Events Project Manager – Congress’ will deliver best-in-class face to face, hybrid, and virtual Congress planning services. The role reports to a Global Congress Director.

This is a 12 month fixed term contract and an opportunity for someone with strong project management experience who has an interest/would like to gain experience in global meetings and events.

Your new role!

  • End-to-end accountability to plan and execute congresses (face-to-face/virtual/hybrid) by working in collaboration with the relevant business owners, multiple stakeholders, Associations, external and in-house partners for all aspects of a Congress. The role is responsible for overall operational planning which includes site visits, virtual platform management, supplier recommendations, contract negotiations, budgets, creation and ownership of project plans, leading project team calls, , attendee logistics oversight and on-site support

  • Operational management of exhibition booth, symposia, sponsorship, housing and budget management

  • Provide strong project management with the ability to communicate and collaborate effectively across all levels of organizations, both internal and external 

  • Understanding of external regulatory codes across major markets and Congress locations, i.e., ABPI/EFPIA,  alongside AstraZeneca internal policies and reporting requirements 

  • Work with appointed congress virtual partner to achieve strong AstraZeneca digital presence

  • Understanding the therapy area priorities

  • Manage workload and priorities to maintain a good work-life balance

  • Identify creative solutions to find cost saving opportunities while adapting to ever-changing business needs

  • Be an active member of the broader GME team, be a good role model, support benchmarking, drive best practices and knowledge sharing 

  • Effectively work alongside external vendors and internal stakeholders while establishing collaborative relationships 

  • Travel to and support and execute all assigned congress

  • Embrace change and find opportunities where least visible 

Your qualifications, skills and experiences:

  • Strong Project Management experience

  • Ability to deliver and remain resilient within a fast paced, dynamic, changing environment

  • Demonstrated excellent written and verbal communication skills, negotiation, collaboration, conflict management and interpersonal skills

  • Demonstrated financial/budget proficiency 

  • Have a compliance mind-set with strong focus on adherence to industry guidelines, company policies and financial transparency 

  • Proven ability to act independently and be resourceful in approach to problem solving 

  • Strong communications, negotiation and influencing skills; ability to lead to desired outcomes 

  • Proficiency in MS Office tools (MS Teams, Word, PowerPoint, Excel)  

  • Ability to travel by airplane, boat, rail and/or car, when required 

Your desirable qualifications, skills and experiences:

  • Knowledge of methodology for process improvement

  • Bachelor’s degree or equivalent

  • Event industry qualifications (e.g. CMM, CME)

  • Team management

  • Congress experience

Please note:

  • Global travel (including weekends) will be required for successful delivery of the role – approx. 20-30%

  • Each day is different and working hours will often require support to different time zones

Apply now

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