We are looking for a highly organized and personable individual to join our team as a Reception, Stores, and Accounts Assistant (Part-time). This varied role involves working in reception, providing support to our Stores department, and assisting the Accounts team. Training will be provided where needed, and the successful candidate will be part of a supportive and collaborative team.
Key Responsibilities:
Reception
Greet visitors and contractors, issue visitor badges, and notify hosts
Handle incoming calls, connect internal/external callers, and take messages
Process outgoing mail and liaise with courier services as required
Distribute incoming mail and maintain up-to-date address lists
Raise purchase orders on the CUF system using iProcurement.
Stores
Issue stock, lab coats, and other items as needed
Notify staff when their orders are ready for collection
Receive and scan parcels into inventory
Handle laundry processing for lab coats and other items
Maintain stock levels by raising requisitions for the Department Buyer.
Accounts
Open post, date stamp invoices, and file documents such as invoices and timesheets
Cross-check invoices against Purchase Orders for accuracy
Assist with financial audits by preparing documents for auditors
Help with archiving financial documents at year-end
Send weekly batches of invoices to shared services for payment
Person Specification:
The ideal candidate for this role should have prior experience in a reception or customer service position, where they were responsible for interacting directly with clients or the public. They must possess excellent communication skills, ensuring they can convey information clearly and effectively. The role requires strong multitasking abilities, as they will need to manage various responsibilities simultaneously, such as answering phone calls, greeting visitors, and supporting staff. The ability to stay composed and professional in high-pressure situations is essential.
Additionally, the candidate should be proficient in using Microsoft Office applications. In terms of qualifications, they should hold GCSEs (or equivalent qualifications) in subjects such as Maths and English, or an NVQ Level 2, or have gained relevant practical experience in a similar role. If you are proactive, enjoy working in a team, and have strong organisational skills, we encourage you to apply.
Application process:
To apply online for this vacancy, please click on the 'Apply' button below. This will route you to the University's Web Recruitment System, where you will need to register an account (if you don't have one already) and log in before completing the online application form.
Please ensure that you outline how you match the criteria for the post and why you are applying for this role on the online application form.
Please include details of your referees, including e-mail address and phone number, one of which must be your most recent line manager.
For information about how your personal data is used as an applicant, please see the Applicant Data section on our HR web pages.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
Once an offer of employment has been accepted, the successful candidate will be required to undergo a health assessment.
Further details can be found in the Further Particulars document.
Informal enquiries can be made to Natalia Kina (Finance Coordinator finance-coordinator@msm.cam.ac.uk )
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
We reserve the right to fill the position with a qualified candidate prior to the conclusion of the advertising period.
Please quote reference LJ43963 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.