HR online is an online document management system that allows organisations to manage employee and candidate records efficiently, and to implement the correct processes to comply with the new regulations.
HR online puts business processes securely in the cloud, and facilitates a robust document retention policy - an essential part of an efficient and compliant records management system.
Personal data relates not only to the contents of HR records, but will also include IP addresses and financial information which may be found in documents such as client files. Employees’ new rights to see what information is held about them (‘subject access requests’) can be promptly serviced at minimal cost.
A simple auditing of file access and who has viewed, printed or amended files does not go far enough; one of the requirements of GDPR is to have control over the length of time documents containing personal data are kept. HR online will allocate dates for documents to be destroyed or reviewed, and users can be alerted automatically at the relevant time.
As the GDPR relates to both paper and electronic records, and managing paper records is much more difficult than managing electronic records, HR online works seamlessly with a sister product: File It online, that accepts scanned documents, from a bureau for example.
Cloud B2B Solutions’ Marketing Manager, Pam Roberts, said: “With only around four months to go before GDPR comes into force, organisations are urgently trying to get their houses in order regarding the way they collect and process data about employees and even candidates for jobs. HR online gives them the power to store, review and dispose of personal data in a compliant way.”
About Cloud B2B Solutions
Cloud B2B Solutions is the trading name for Documents Online, based in St Ives, Cambridgeshire. Documents Online has been providing cloud based business solutions since 2010.
Client communication is carried out by phone, email and remote screen sharing sessions, saving time, reducing costs - and our carbon footprint. In place of sales people, we have a team of dedicated system specialists. Price transparency is a feature of the company. We pride ourselves on the quality of our work, delivering cutting edge solutions that make a real difference for our clients.
http://www.cloudb2bsolutions.co.uk